Administrative and Financial Affairs Department
Human resources, the annual budget, procurement and disbursement for the university.
The Department of Administrative and Financial Affairs is one of the university’s principal administrative departments. It manages human and financial resources and organises administrative affairs so that performance stays efficient and resources are put to good use under the laws and instructions in force.
The department
- Manage the university’s administrative and financial affairs in accordance with the approved laws and instructions.
- Organise staff affairs: appointment, transfer, promotion and leave.
- Prepare and execute the annual budget and follow up financial disbursement.
- Keep financial records and accounts and prepare periodic reports.
- Follow up salaries and financial entitlements of university staff.
- Manage procurement, contracts and supply.
- Organise and preserve administrative and financial files.
- Apply financial and administrative control systems.
- Coordinate with the relevant departments to keep work running smoothly.
- Carry out the directions of the university presidency and the competent regulatory bodies.
Vision and mission
Vision
Excellence in financial and administrative management, with governance and institutional efficiency.
Mission
Managing administrative and financial resources efficiently and transparently, and supporting teaching and research through an organised and stable working environment.
Administrative divisions
Organises and manages the affairs of faculty members, safeguarding their rights and duties under university and ministry regulations.
- Organise faculty files and update their data.
- Follow up appointment, transfer, secondment and delegation procedures.
- Follow up academic and administrative promotions in coordination with the competent bodies.
- Organise assignment, teaching, supervision and scientific committee orders.
- Follow up all types of leave under the approved rules.
- Issue administrative orders concerning faculty members.
- Follow up compliance with the regulations and instructions for faculty.
- Prepare reports and statistics on faculty members.
- Coordinate with colleges and academic departments on teaching affairs.
- Maintain the confidentiality of faculty files and information.
Organises the affairs of administrative and technical employees, keeping administrative work running and employment rights protected under the regulations in force.
- Organise administrative and technical employee files and update their employment data.
- Follow up appointment, confirmation, transfer, secondment and delegation procedures.
- Organise employees’ commencement and separation orders.
- Follow up all types of leave under the legal rules.
- Issue administrative orders concerning employees.
- Follow up promotions, allowances and career progression.
- Organise attendance and workplace discipline records.
- Prepare periodic statistics and reports on employees.
- Coordinate with the various departments and units on employee affairs.
- Keep and archive employment files and documents in strict confidence.
Manages and safeguards the university’s funds and financial records, keeping financial transactions accurate under the financial laws and instructions in force.
- Safeguard the university’s funds and disburse them under the approved financial procedures.
- Record all financial operations in the accounting records.
- Prepare daily and monthly reports on cash movement.
- Follow up the collection of revenues and the various fees.
- Coordinate with the accounts and finance division to keep data accurate.
- Preserve the confidentiality and safety of funds and financial records.
- Prepare the financial documents required for disbursement and collection.
- Comply with the financial and control instructions issued by the competent bodies.
- Take part in periodic financial stocktaking.
- Provide financial and administrative support to the various units when needed.
Disburses the funds approved in the university budget and carries out financial operations accurately and transparently under the financial laws and instructions in force.
- Disburse the financial entitlements of employees and staff in accordance with the laws and regulations.
- Process disbursement orders and verify them before execution.
- Organise disbursement records and keep the related financial documents.
- Prepare periodic reports on financial disbursement.
- Coordinate with the cashier and the accounts division so financial operations run smoothly.
- Comply with the financial and control instructions issued by the competent bodies.
- Follow up financial control and audit procedures on disbursement.
- Support other administrative units in disbursing entitlements.
- Take part in periodic financial stocktaking as directed.
- Preserve the confidentiality of financial information and adhere to professional standards.