Registration and Student Affairs Department
Admission and registration, student records, official documents and follow-up for students and graduates.
The Registration and Student Affairs Department runs admission and registration, keeps student records, issues official documents and university orders, and follows up students and graduates throughout their studies and after graduation.
The department
- Carry out student admission and registration under the ministry’s instructions.
- Manage academic records and keep students’ data up to date.
- Follow up attendance, transfer, hosting, deferral and withdrawal.
- Issue official documents: certificates of enrolment, testimonials and graduation orders.
- Organise final examinations in coordination with colleges and departments.
- Follow up the affairs of final-year students and graduates.
- Apply the regulations and instructions on students’ rights and duties.
- Provide administrative and academic guidance to students.
- Prepare periodic statistics and reports on students.
Vision and mission
Vision
Excellence in managing student affairs and delivering high-quality academic and administrative services on the principles of fairness and transparency.
Mission
Organising admission and registration, managing student records, issuing official documents and university orders, and following up student and graduate affairs efficiently and transparently, with accurate data and high-quality academic and administrative services.
Administrative divisions
Organises the admission and registration of new students and maintains their academic records under the approved instructions and rules.
- Carry out student admission under the instructions of the Ministry of Higher Education and Scientific Research.
- Register new students and audit their official documents.
- Create and update students’ academic records and files.
- Enter student data into the approved electronic systems.
- Follow up transfer, hosting and change-of-department cases.
- Issue certificates and documents relating to registration.
- Coordinate with colleges and departments on student numbers and capacity.
- Prepare reports and statistics on admission and registration.
- Comply with the relevant rules and instructions in force.
Prepares, issues and organises the official documents and university orders concerning students and graduates under the approved instructions and rules.
- Prepare and issue university orders for admission, transfer, hosting and graduation.
- Issue official documents for students and graduates: testimonials, graduation certificates and transcripts.
- Audit data and information before issuing orders and documents.
- Archive university orders and documents on paper and electronically.
- Follow up the verification of orders and documents inside and outside the university.
- Organise and update student and graduate records.
- Coordinate with the relevant departments to keep administrative procedures accurate.
- Comply with the ministerial and university instructions in force.
- Prepare periodic reports and statistics on the division’s work.
- Maintain the confidentiality of information and official documents.
Follows the academic, behavioural and social side of student life and applies the regulations, keeping the campus stable and safe.
- Follow up students’ academic and administrative status through their years of study.
- Apply student discipline rules and handle violations under the regulations.
- Follow up absence, deferral, withdrawal and dismissal cases.
- Receive student complaints and observations and follow them up with the competent bodies.
- Coordinate with colleges and departments on student matters.
- Support students socially and psychologically in cooperation with the relevant units.
- Follow up student activities and campus participation.
- Prepare periodic reports on student affairs and submit them to senior management.
- Help strengthen discipline and positive behaviour on campus.
- Comply with the ministerial and university instructions in force.
Follows the university’s graduates, keeps in touch with them and supports their entry into the labour market, improving the quality of educational outcomes.
- Create and update a database of the university’s graduates.
- Follow up graduates’ professional and employment status after graduation.
- Coordinate with government bodies and the private sector to provide jobs and training for graduates.
- Organise job fairs and career guidance workshops.
- Keep in continuous contact with graduates through the official platforms.
- Use graduates’ feedback to develop academic programmes.
- Support academic accreditation and ranking requirements relating to graduates.
- Prepare reports and statistics on graduate follow-up.
- Strengthen graduates’ sense of belonging and support joint initiatives.
- Comply with the approved instructions and rules.